Terms and Conditions | MGM Event Staffing

MGM Event Staffing – Terms & Conditions

These Terms & Conditions govern all services provided by MGM Event Staffing (“we”, “us”, “our”) to the client (“you”, “your”) and form part of every agreement between us. No variation to these Terms shall be valid unless agreed in writing by both parties.
1. Definitions
“Project” – The agreed staffing services to be provided.
“Job Specification” – The agreed details of the services to be delivered.
“Fee” – The total cost payable for the Project.
“Quotation” – A written estimate of costs based on the Job Specification.
“Budget” – The agreed Fee for the Project.
“Cancellation Fee” – Charges payable upon cancellation (see Section 10).
“Intellectual Property Rights” – All rights including copyright, trademarks, designs and related rights (registered or unregistered).

2. Quotations & Fees
All quotations are based on the provided Job Specification.
Any changes to scope may result in revised pricing.
Fees are payable within 30 days of invoice, unless otherwise agreed in writing.
We reserve the right to update pricing with reasonable notice.

3. Additional Costs
We reserve the right to charge additional costs where applicable, including:
• Changes to the agreed Job Specification
• Additional staffing hours or requirements
• Third-party costs or cancellations incurred due to client changes
• Travel, accommodation, parking, and subsistence
• Any other reasonable out-of-pocket expenses
All additional costs will be communicated in advance and require approval before being incurred.

4. Staffing & Subcontractors
We may use employees, freelancers, or subcontractors to fulfil the Project.
All personnel supplied will be suitably qualified and experienced.
We retain full control over staffing arrangements and personnel selection.
You shall not directly manage, employ, or engage our staff outside of this agreement.

5. Client Responsibilities
You agree to:
• Provide accurate and complete information for the Project
• Ensure a safe working environment for all staff
• Obtain any necessary permissions, licences, or venue approvals
• Comply with all relevant laws and regulations

6. Intellectual Property
All Intellectual Property created by us remains our property until full payment is received.
We reserve the right to use project materials for promotional purposes unless agreed otherwise in writing.
You confirm you have rights to any materials supplied to us and indemnify us against any related claims.

7. Insurance & Liability
We hold appropriate public liability insurance for our services.
We are not responsible for loss or damage to client property, equipment, or materials.
You are responsible for arranging additional insurance where required.

8. Data Protection
We may collect and store relevant data for the purpose of delivering our services in accordance with applicable UK data protection laws.

9. Indemnity
You agree to indemnify and hold harmless MGM Event Staffing against any claims, damages, losses, or expenses arising from:
• Breach of these Terms
• Client negligence or misuse of services

Third-party claims relating to materials or instructions provided by you

10. Cancellation & Termination
All cancellations must be made in writing.
Cancellation charges apply as follows:
• More than 7 days notice: 50% of Fee
• Less than 7 days notice: 75% of Fee
• Less than 48 hours notice: 100% of Fee
We reserve the right to terminate services immediately if:
• There is a serious breach of agreement
• Payment is not made
• Unsafe or unlawful conditions arise
Any work completed up to termination remains payable.

11. Limitation of Liability
Nothing in these Terms limits liability for death or personal injury.
We are not liable for indirect or consequential losses, including loss of profit or business.
Our total liability is limited to the Fee paid for the Project.

12. Non-Solicitation
You agree that during the Project and for 12 months after, you will not:
• Directly employ or engage our staff
• Attempt to bypass MGM Event Staffing for future work
• Approach our contractors or suppliers independently

13. Force Majeure
We are not liable for failure or delay caused by events outside our control, including but not limited to:
• Weather conditions
• Transport disruption
• Illness
• Government restrictions

14. General
This agreement is governed by English law.
Any disputes fall under the jurisdiction of English courts.
If any clause is unenforceable, the remainder shall still apply.
This agreement does not create a partnership or employment relationship.

15. Payment Security & Fraud Prevention
We reserve the right to:
• Refuse or cancel bookings where fraud is suspected
• Request additional verification before confirming services
• Suspend services until payment is verified